outlook read receipt passive agggressive

Only share information via distribution lists when there is a genuine 'need to know'. So, before sending anything via distribution lists, check document classifications first and be clear about who can see it. The wider you share information, the more likely it will be seen by those not authorised to see it. Many companies use blacklisting software, and if the list is shared your emails may be blocked across all those using the same software! 5.

Often blacklists relate to the domain of a sender, meaning all your colleagues get blocked too. Regularly emailing those who have left a company may result in you being blacklisted. If you do not, you may keep defunct addresses in your list. Keeping email lists clean is essential, especially when sending information outside of your own organisation. Regularly clean up distribution lists by purging names

It's not, it is everyone's responsibility - the regulator will be unmoved by your staff stating 'I don't use the database'. Often staff feel that 'GDPR compliance is marketing's problem'.

Comply with any such request promptly to avoid GDPR sanctions. Under GDPR and other data protection laws, individuals are entitled to have their names removed from distribution lists. There is a name for those sending frequent, irrelevant or unwanted emails - spammers! 3. Sending emails to all recipients is only efficient if they all need to read what it contains. Check who's on the distribution list before hitting send By giving them training and guidance, you can ensure that messages are efficient and compliant. It is worth having your DPO create an email distribution list policy and communicating it to your staff. If your colleagues may also be contacting the same people, they are a 'no-brainer'. By using them, you can avoid the usual logistical and compliance headaches of managing email distribution lists. If you are sending a message regularly or to a large audience, maybe a distribution list is not the right method of sending?Įmail automation software may be cheap or even free to use. Question whether a distribution list is appropriate Top tips for using email distribution lists 1. When they go horribly wrong, it can mean fines and the kind of PR disaster that sees customers leaving in droves. Whilst they may save a lot of time and effort, they are a regulatory accident waiting to happen.

MS Outlook) that allows users to maintain a list of email addresses or send messages to everyone in their address book all at once. A distribution list is a feature of email client programs (e.g.

Outlook read receipt passive agggressive